Instructional Procedures Pamphlet
Disclaimer
The information listed in the resource is for informational purposes only. In conflicts between information found here and other applicable Hawkeye policies, procedures, or agreements, information listed here will not apply.
This is not a contract. Hawkeye reserves the right to change policies, procedures, or terms of this pamphlet at any time without notice.

VISION: Improving the quality of life in the communities we serve.

PLEDGE: As a college we will provide focus, meaning, and the skills necessary for qualified individuals to live competently in their communities.
 

NONDISCRIMINIATION POLICY: Hawkeye Community College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; political affiliation; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint.

Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, (319) 296-4405; or Title IX Coordinator for students, (319) 296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email OCR.Chicago@ed.gov.

ACCREDITATION: Hawkeye Community College is accredited by the Higher Learning Commission.

Read more About Hawkeye Community College
https://www.hawkeyecollege.edu/about/

Beginning Employment

Communication

Communication is important to our organization. As needed, we will send correspondence via email, text message, phone call, or postal mail. Please contact the HR Liaison if you have an update in contact information

Instructor Folder

Upon seeking employment with Hawkeye Community College in Business & Community Education, a folder with information that will make your experience at Hawkeye the best it can be. Please let the HR Liaison know if you want content in other formats or have questions.

Clothing Code

Employees are required to be dressed and groomed in an appropriate business professional manner that is neat and clean, and shall refrain from dressing in a manner that reflects negatively upon the College. Some employees are required to wear uniforms or clothing specific to the class environment.

Service Agreement

Upon hire, a Service Agreement will be provided with policies and procedures for Business & Community Education. This is for one year, based on the fiscal year of July 1 - June 30, and provided annually from the HR Liaison.

Course Agreement

When scheduled to work a Course Agreement specific to the class or program being taught will be provided by a Hawkeye contact.

EMPLOYEES

Employed by Hawkeye Community College.

My Hawkeye Self Service

My Hawkeye is an online resource provided by Hawkeye Community College and used to report hours for payment, receive messages, and other campus resources. My Hawkeye can be accessed at www.my.hawkeyecollege.edu with login and multi-factor authentication required.

Email

Hawkeye uses a web-based Google Gmail program, allowing access anywhere on and off campus. This account is created upon employment with Hawkeye and used for important college information and work correspondence.

Pay Schedule

Hawkeye pays on a bi-monthly basis, the 15th and last day of each month. A pay schedule is available upon request from the HR Liaison.

Payment
There are two methods of processing pay: online self-service time entry or a Stipend.

Online self-service time entry reports actual instruction hours through My Hawkeye. Refer to Self-Service Instructions. Time entered should be to the closest 15-minute increment. Example of Time Entry:

• Arrive 7:02 am, Enter 7:00 am
• Arrive 6:08 pm, Enter 6:15 pm

Stipend payments are based on start and end dates of the classes with full payment divided to follow the payment schedule. For Example:

• Class Start: 8/19                   Class End: 9/10
• Total Payment: $400
• Payment 1: Worked during pay period 8/16-8/31
  • Payment 1: Paid $200 on 9/15
• Payment 2: Worked during pay period 9/1-9/15
  • Payment 2: Paid $200 on 9/30

Final entry of hours per pay period is typically due by 4:00 pm on the day following a pay date, twice a month (See Self-Service Instructions & Pay Schedule).
In the event of a missed deadline or time was not entered, contact the HR Liaison or your contact for an alternate method.

Earning Statement

An earning statement is viewable through My Hawkeye and available the day before payment (Refer to Self-Service Instructions).

Personnel Handbook

It is required to review and acknowledge the Personnel Handbook located in My Hawkeye on an annual basis. Review when notified or continuously as needed.

CONTRACTED TRAINERS

Independent contractor or self-employed.

W-9 Form

Independent contractors or self-employed instructors are required to fill out a W-9 with the knowledge that withholding and/or taxes will not be taken by Hawkeye Community College. A new form is to be completed when changes occur to name, address, or business status.

Requesting Payment

Hawkeye can provide a Contracted Instructional Services and/or Honorariums form to request payment. This can be completed for billing purposes instead of providing an invoice. To obtain this form, contact the HR Liaison or your contact.

If providing an invoice to request payment for services rendered. Invoices should have detailed information listing (class name, class date, class location, number of students, hours of service, rate of pay, etc.). An Invoice template can be provided by request from the HR Liaison.

Direct Deposit ACH

Hawkeye requires the completion of the ACH form to provide a direct deposit payment. A form will be provided or can be requested from HR Liaison.

Class Details

Classroom Folder

For classroom and building specific information, a classroom folder is provided in most Business & Community Education classrooms at the instructor station.

Class Packet Pickup

Class packets are Hawkeye’s link to the classroom and important to daily initiatives. These packets may contain the following items: welcome script, class roster, student sign-in, blank registration forms, name tents, student evaluations, instructor evaluations, certificates (if required), copies, or books required for the class.

Class packets can be picked up at designated locations, placed in classrooms prior to class, or requests other arrangements be made. Class packets are available two (2) business days prior to the start of class for pickup when not at Business & Community Education If additional lead time or items are needed, please contact the location Assistant.

Books & Materials

Supporting books & materials will be purchased and/or printed by Hawkeye Community College unless a prior agreement exists. To make sure these are available for the class, a two (2) week notice is needed for ordering and/or printing.

Prior to Class

Arrive in a timely manner before the start of class to welcome students, check the classroom is adequately arranged for learning, and check audio visual equipment, as needed. If supporting files are necessary for computer training, allow additional time to load files, learn equipment, and assist the students as they login.

Classroom Setup

It is the responsibility of the instructor to setup and return the room to the original setup in order for the classroom to be available for other classes. Questions are to be directed to the location Assistant.

Student Registration

All students in attendance for Business & Community Education classes are to be pre-registered and listed on the class roster provided in your class packet. Direct students to the front desk or location assistant if they are not listed on the class roster or have changes in contact information. If no staff are available to assist, please call 319-277-2490 or send an email to bce@hawkeyecollege, in addition to making a note on the class roster.

Class registration for Business & Community Education can be completed at www.hawkeyecollege.edu/ce, 319-277-2490, email bce@hawkeyecollege.edu, or in person at 5330 Nordic Drive, Cedar Falls, IA.

Student Payment

Pre-payment for Business & Community Education classes is required for a student, employer, or agency. Students not pre-paid should be directed to the Business & Community Education front desk during business hours. If no staff are available to assist, please contact 319-277-2490 and make a note on the class roster.

Certificates

Certificates are made available for students on the final day of class with a passing grade for specific classes or programs. The certificates reflect student name, class name, continuing education units (C.E.U.), date(s), and instructor name. Please distribute if included in the class packet. Certificates for students who are absent, contain incorrect details are to be returned in the class packet to the location Assistant. The certificate will be mailed to the student.

Duplicate certificates can be obtained at the cost of $10 per certificate. Refer students to the location Assistant or call 319-277-2490.

Student Evaluations

Student evaluations are to be handed out on the final day of class. Feedback is invaluable for continuous improvement and offerings. Completion is optional and anonymous for the student. Specific instructions are provided for online submission, along with an envelope in the class packet for paper submissions. The envelope is to be returned with the class packet.

After Class

At the conclusion of class, please be available for discussion with students and answer additional questions that may not have been answered during class. Please log off the computers, pick up, reset the classroom as necessary, sign the attendance sheet (if needed), and return the class packet.

Student Attendance

Attendance is to be taken with each class. A student roster will be provided in the class packet. Complete roll call using first name only or first name and initial of last name (Jane B or Jane K) if more than one person has the same name. Write on the roster using the following codes or as directed by our Hawkeye contact:

Grades

Grading is to be completed by the final day of each class. A student roster will be provided in the class packet. Write on the roster using the following codes or as directed by your Hawkeye contact:

Class Packet Return

The classroom packet is our link to the classroom (see page 7 for items in each packet). Classroom packets are to be returned within three (3) business days from the last class to your Hawkeye contact. This ensures adequate time to process class information, attendance, grades, instructor payments, etc.

Classroom packet return address for Cedar Falls location is:
Hawkeye Community College
Business & Community Education
5330 Nordic Drive, Cedar Falls, IA 50613
319-277-2490

Classroom packet return address for Main Campus location is:
Hawkeye Community College
Buchanan Hall, Main Campus
150 E. Orange Road, PO Box 8015, Waterloo IA 50704
319-296-4223

Classroom packet return address for Automation & Robotics Center
Hawkeye Community College
Tech Works - ARC
360 Westfield Avenue #200, Waterloo, IA 50701
319-296-4447

Parking

Hawkeye has parking and traffic rules to:

• Maximize safety
• Ensure access for emergency vehicles
• Provide the best use of available parking for all students, staff, and visitors
• Protect pedestrians

Please be aware of parking rules at the location of instruction. Unless there is a prior agreement, parking fees and arrangements are the responsibilities of the instructor. For assistance, contact the location Assistant.

Posting Information

Any flyer, announcement, or advertisement must be approved by the location Assistant before being posted in designated areas of Hawkeye facilities. Anything posted in non-designated areas, without prior approval will be removed promptly.

Lost & Found

Hawkeye is not responsible for lost and found items. Items will be held for 30 calendar days, after that time, they will be donated or thrown away. Please contact the location Assistant to claim or turn in items.

Storage

It is recommended that no information or materials be left in the classroom. Contact the location Assistant with questions.

Room Reservations

Please contact the location Assistant to process room reservation requests.

Tobacco Free

Smoking and all forms of tobacco use are not allowed inside any Hawkeye owned or leased building, vehicle, or on any Hawkeye property. It is in the best interest of Hawkeye to provide a tobacco-free environment in public educational facilities for students, employees, and visitors.

Smoking is considered to be the inhaling, exhaling, burning, or carrying any lit cigar, cigarette, pipe, other tobacco product in any manner in any form, including chewing tobacco. The use of electronic cigarettes, vaping devices, and any other device that allows you to smoke or simulates smoking is also prohibited.

Hawkeye has had a long standing policy of being a tobacco-free campus. The use of any tobacco product or any device that allows you to smoke or simulates smoking is not allowed on Hawkeye property. You must completely leave Hawkeye property to smoke, use tobacco, or any device that simulates smoking.

More Policy Information: https://www.hawkeyecollege.edu/about/student-consumer-information/

Equipment & Supplies

Instructor Station

Classrooms are equipped with an instructor station. Login information and instructions are kept in the Hawkeye classroom folder at the station. For assistance, please contact the location Assistant.

Classroom Office Supplies

Classrooms are equipped with whiteboard markers, flip charts, and other office supplies. If you are unable to access these items or need additional supplies, please contact the location Assistant.

Copies

Copies of supporting classroom materials can be printed by Hawkeye Community College if requested by the instructor. A two (2) week notice to the location Assistant is preferred for large quantities.

Telephone

Dial 911 or for other purposes extension 3030.

Computers

Hawkeye provides an instructor computer in most classrooms. Access for students, faculty, and staff is provided to further the educational mission of Hawkeye. Computer instructions are located in the Hawkeye classroom folder at the instructor station. See the location Assistant with login access and questions. https://www.hawkeyecollege.edu/students/resources/handbook/

DVD / CD Players

Hawkeye computers can play DVD/CD that are connected to the projection system to further education goals, to supplement a course being provided to students. Further instructions are located in the Hawkeye classroom folder at the instructor station.

Internet

Internet access is available in computer labs and can be utilized for instruction in a class. Login access is required. Test websites to ensure proper accessibility prior to class. Instructors and students are expected to follow computer policies in an ethical way with respect for others.

Classroom Printers

Printing is limited to computer labs and office area. If printing is needed, paper supply or toner cartridge is low notify the location Assistant. Be responsible for your classroom printing needs by checking supplies prior to class and being mindful of usage. https://www.hawkeyecollege.edu/students/resources/handbook/computer-policies

Wi-Fi

Wireless access may be available in various locations as provided by Hawkeye using a Guest profile. It can be utilized for the instruction of a class or furthering the educational mission of Hawkeye. Instructors and students are expected to follow computer policies in an ethical way with respect for others. To verify wireless access, look in the Hawkeye classroom folder or ask the location Assistant.

Projectors

Hawkeye provides projectors that are connected to the computers in many of the classrooms. Access to this equipment is to further the educational mission of Hawkeye. Computer logins and instructions to the projector are located in the Hawkeye classroom folder at the instructor stations.

Document Camera/Reader

Hawkeye provides, in some rooms, a digital document camera that will allow you to place a book, picture, etc., under the machine to increase or minimize in size. Further instructions are located in the Hawkeye classroom folder by the instructor stations.